Camera
Ready
Guidelines
Camera Ready Guidelines
Please read the following information carefully while preparing your camera ready paper. During the review stage different authors have used different templates, e.g. single column, double column, etc. However the final camera ready paper must be prepared carefully following the instruction below (in either MS word or LaTex). Also follow the ACM guidelines as given in their website (the below given rules are taken directly from ACM guidelines). Maximum number of pages should be 6 of double column format. Extra pages will be charged Rs 1000 per page, which is required to pay by the authors at desk or adding to the Registration amount. Please note that maximum two extra pages will be allowed.
Both papers for the Presentation with ACM and the Poster Presentation with ACM are in the same format. The presentation format for poster display will be informed to the authors later. All the authors are requested to incorporate the reviewer’s comments and revise the paper before uploading the camera-ready paper. The last date for uploading the camera-ready papers and registration is 8 MAY 2025. Each paper must also be registered for presentation by paying the registration fees as given on the registration page.
The reviewed papers have been accepted in the following three categories:
| Paper Status | Possible Publication in ACM | Registration required |
|---|---|---|
| Presentation with ACM | Yes | Yes |
| Poster presentation with ACM | Yes | Yes |
| Poster display | No | Yes |
Note: The possible publication in ACM adheres to the guidelines of the new ACM open access publication model, whose details are linked in the AIR 2025 official website (https://advancesinrobotics.com/2025/authors-center/call-for-papers/)
Procedure for preparing Camera Ready Paper
For Latex (Recommended)
Submitted papers should conform to the latest ACM LaTeX. For LaTeX templates and examples, download the acmart-primary.zip file. To prepare the 2-column submission, authors should use the sample-sigconf.tex template with \documentclass[sigconf]{acmart}.
If you are including any LaTeX packages in your article, they must be part of the list of accepted packages. The set of instructions also includes other important information, for example, the use of \citestyle and the mandatory use of \Description{} commands for the figures.
For Microsoft word
Authors who decide to use the Word template should be aware that an extra validation step will be required during the camera-ready process for accepted papers (see Preparing Your Article with Microsoft Word). At the camera-ready stage, use of free software like LibreOffice, for instance, will not be possible as finalizing the article will require the usage of Word macros provided by ACM.
To prepare your submission using Word, you can use the 2-column ACM Word interim template.
Note: Do not alter the formatting of the template, including margins, line spacing, header, footer spaces, etc.
Other Details Required In Paper:
How to enter CCS CONCEPTS :
- Go to the ACM CCS website: https://dl.acm.org/ccs
- Choose the area in which your paper fits, and click on this area, more sub-areas will open up. Click on the sub-areas to see more sub-areas or the topic that best represents your paper.
As an example :
- Step 1: GO to https://dl.acm.org/ccs
- Step 2: Click on “Computer Systems Organization”. Then choose “Embedded and Cyber Physical Systems”. Then choose “Robotics”, Then choose “Robotic Autonomy”.
In the paper this will be entered as : CCS CONCEPTS : Computer Systems Organization – Embedded and Cyber Physical Systems – Robotics – Robotic Autonomy. Similarly you could choose any CCS concept that best fits your paper.
Camera Ready Submission
The Camera Ready submission is through the CMT portal.
Use the following link to submit your papers: https://cmt3.research.microsoft.com/AIRconf2025
Camera Ready Submission and Registration are open and require completion by 8 May 2025
Submission Checklist
- Accepted papers would be required to add the authors’ names, etc., in the final camera-ready copy.
- You must incorporate CSS concepts into the camera-ready file.